Provide Sample Ballots in Precinct Finder and Voter Information Lookup

To give voters access to their sample ballots from the Voter Information page and/or Precinct Finder page, you will need to create and save the sample ballots as individual PDF files, and place the PDF(s) in a network folder.

Create the Sample Ballots

You begin the process by creating the sample ballots for the election and saving them in individual files that can be accessed by voters.

For each precinct or precinct split, create a PDF file containing the precinct’s sample ballot. If the election is a primary, create multiple PDFs for each precinct. That is, one for each party’s sample ballot.

Save the PDFs to Your Network Folder

Save the sample-ballot PDFs in this folder:

I:\Vr6Sharedbinaries\MAIS\Ballots

Files Are Uploaded Automatically

The VRScheduler - UpdateWebHosting.exe program will automatically transfer these files to the web server. The file transfer can take some time, depending on the number and size of the sample-ballot filesVRScheduler - UpdateWebHosting.exe runs every 20 minutes.

Once the sample ballot PDFs are present in the \Ballots folder, the website will display the correct ballot style for each election, precinct, and party, based on the assignment of ballot styles to precincts in Voter Focus in ELECTIONS > Maintain Election Settings > Ballot Styles > Assign Ballot Styles to Precincts.

Replacing an Existing Sample-Ballot File

When the VRScheduler - UpdateWebHosting.exe program copies a sample-ballot file to the web server, it places a text file of the name:

<sample ballot file name>.TXT

in the folder I:\Vr6Sharedbinaries\MAIS\Ballots. The presence of this text file tells VRScheduler - UpdateWebHosting.exe not to expend system resources in recopying the sample-ballot file because it’s already on the web server.

To replace an existing sample-ballot file with a newer version, simply replace the PDF file in the \Ballots folder and delete the TXT file associated with that PDF. The new version should appear within the hour.